As much as many of the intellectual property protection regimes are designed to reward those who innovate, they are also provided for the benefit of society as a whole, who may learn from and make use of what is on the public record, once relevant monopolies have expired.
In this day and age it is generally accepted that one has an obligation to go about one’s business leaving as small an ecological footprint as possible. Golja Haines & Friend, as a business, take this obligation seriously, and we have taken steps in our day to day operations to minimise demand on resources.
Our major contribution to meet this obligation is the adoption of electronic record keeping. All of our client case files comprise electronic case records. This minimises the need to make paper copies of documents. Paper copies of documents are made only when it is absolutely necessary to do so. Any physical client case files contain minimal material such as any paper copies of documents that may exist and hand written notes that have been made.
All original official documents that we receive in connection with a case are scanned and stored in the electronic case record and the originals are forwarded to the client. While we do generate correspondence where necessary, we do not retain a paper copy for our file. Any waste paper is shredded and recycled.
We would like our clients to communicate electronically with us, only sending paper copies where it is necessary to file an original signed copy of a document. Thus, all emails and faxes we receive in connection with a case do not need to be printed, and can be stored in the electronic case record.
We estimate that by making this contribution, we would use less than one third of the amount of paper that would be used in a legal firm of commensurate size, operating with traditional paper record keeping.